As the Executive Assistant to the President and CFO, you'll play a pivotal role in facilitating the seamless operation of our executive office. You'll provide high-level administrative support to our President and CFO, ensuring their time is optimized to focus on strategic initiatives while maintaining effective communication and coordination across departments. You will provide high-level, confidential administrative support and serve as the primary point of contact for internal and external constituencies on all matters pertaining to the President and CFO.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Coordinate and manage the President's schedule, including prioritizing appointments, meetings, and events. Anticipate scheduling conflicts and proactively resolve them to optimize the President's time.
- Serve as the primary point of contact for internal and external communications directed to the President Manage emails, phone calls, and other correspondence with professionalism and discretion.
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the President and CFO's ability to lead the company effectively.
- Plan and organize meetings, including agenda preparation, meeting logistics, and follow-up actions. Ensure all necessary materials are prepared in advance and facilitate productive discussions.
- Arrange complex travel itineraries, including flights, accommodations, transportation, and other logistics. Anticipate the President's needs during travel and provide necessary support to ensure a seamless experience.
- Assist with drafting, editing, and formatting various documents, presentations, and reports as needed. Maintain confidentiality and accuracy in all documentation.
- Provide project management support for key initiatives led by the President, including tracking progress, coordinating team efforts, and preparing status updates.
- Cultivate positive relationships with internal and external stakeholders, representing the President and the company with professionalism and integrity.
- Handle miscellaneous administrative tasks, such as expense reports, filing, record-keeping, and office organization, with efficiency and attention to detail.
- Plans, coordinates, and ensures the President and CFO's schedule is followed and respected. Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the CFO's time.
- Prioritizes conflicting needs; handles matter expeditiously and proactively; and follows through on projects to successful completion, often with deadline pressures.
- Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
- Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
- Report immediately all suspicious and hazardous conditions to a supervisor.
- Understand and observe all safety guidelines and assure quality and safety by complying with all appropriate CB policies and procedures.
- Assist in maintaining clean, orderly, and hazard-free work areas.
- Able to work with minimal supervision, be a self-starter and be detail oriented.
- Other duties as assigned.
QUALIFICATIONS: To perform this job successfully, an individual must be able to demonstrate the following competencies:
- Excellent writing, editing, grammatical, organizational, and research skills.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Strong retention and recall.
- Ability to run costing models and understand margins and percentages.
- Competent at conducting research and presenting data in a succinct and well-written manner.
- Impeccable attention to detail and accuracy.
- Excellent management, time-management, and problem-solving skills.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability.
- Highly resourceful team player, with the ability to also be extremely effective independently. discretion.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
- Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
- Forward-looking thinker who actively seeks opportunities and proposes solutions.
- Flexibility and adaptability to changing priorities and situations.
- Proven ability to maintain confidentiality and exercise discretion in handling sensitive information.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Ability to write and read English.
EDUCATION AND/OR EXPERIENCE:
- Bachelor’s degree preferred.
- Minimum 5 years of executive assistant experience supporting C-Suite executives.
- Experience in aerospace or related industries a plus.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The work is primarily sedentary, although there may be some walking, standing, bending, and carrying of items, such as paper or books, weighing less than 10 pounds.
- Regularly required to sit or stand for the length of shift, bend, and reach.
PERSONAL PROTECTIVE EQUIPMENT:
- Work primarily performed in a standard office environment. If in manufacturing areas, requires protective eyewear and/or hearing protection.
WORK ENVIRONMENT:
- Work primarily performed in a standard office environment. If in manufacturing areas, may be exposed to noise, smells, heat, dust, etc. Work requires the observance of fire regulations and safe work practices.
CLICK BOND WAY – KEY ATTRIBUTES:
- Communicates respectfully to all team members, vendors, and visitors.
- Models a positive attitude.
- Actively listens to others and supports the team environment.
- Asks questions and learns from mistakes.
- Executes tasks with minimal errors in a timely and efficient manner.
- Attendance is consistent and meets or exceeds company standards.
Click Bond is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information or any other protected classification.
Click Bond complies with federal and state disability laws. Click Bond will provide reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact talent@clickbond.com or call 775.885.8000.
